Office Administrator

At Yorkshire Landscapes Inc., we are known for solving complex landscaping installs and repairs and creating amazing spaces for ordinary places. Our client even said, “the workers clearly love their projects,” and we sure do! We are equally passionate about investing in our team members to ensure we continue creating and maintaining beautiful spaces in Victoria and beyond safely and effectively. As the Office Administrator, you will be responsible for ensuring the smooth operation of the office, ensuring all the essential pieces are in place for the business to run seamlessly. You will also handle important bookkeeping responsibilities. If you're adaptable, independent, a problem solver, organized, self-starter and skilled in bookkeeping, we want to hear from you! Email your resume to jobs@yorkshirelandscapes.ca Hourly Wage: $25-$27/hr depending on experience (Permanent Full Time) Work Shift: Mon-Fri, 8:00am-4:30pm Why Work With Us: Career advancement is highly encouraged. Join our extraordinary team and experience a unique opportunity! Regular social events to build camaraderie. Work autonomously and independently in the role. Office Administration Duties: Manage the daily operational tasks of the office, including handling phone calls, responding to emails, and maintaining efficient communication with internal and external partners. Facilitate internal communication within the company. Arrange meetings, record minutes, and assist with the project calendar and schedule. Perform general administrative duties to support smooth office operations. Stay updated on compliance and safety regulations. Oversee payroll processing and manage payroll remittance processing. Handle external communication, including insurance documents and invoicing. Manage online ordering and procurement for office supplies and field-related items. Oversee employee records and contribute to the new hire orientation/onboarding. Provide essential support in the recruitment process for new staff. Contribute to the development and writing of new policies. Support social media posts and other marketing-related activities. Other duties as needed may apply. Bookkeeping Duties: Precisely and efficiently perform bookkeeping tasks. Oversee Accounts Payable (AP) functions. Manage Accounts Receivable (AR) activities. Maintain precise and up-to-date financial records, which encompass journal entries, general ledger maintenance, and bank and credit card reconciliation. Generate financial reports, including income statements, balance sheets, and cash flow statements. Benefits: Comprehensive extended health benefits after a 3-month probationary period Life insurance Dental care Free Parking Job Requirements: A minimum of 2 years of similar professional experience. Proficiency in finance software. Competency in Google Workspace, time tracking software (Jibble) and project management software (Monday). Strong communication skills and prior office experience in the construction industry an asset. Strong abilities in prioritizing and managing time effectively. Previous experience in creating and executing organizational procedures and systems. Proficiency in written and spoken English communication. Dependable team player with a proactive attitude to anticipate company requirements. Exceptionally organized and detail-oriented. At Yorkshire Landscapes, we are committed to creating an inclusive and diverse workplace. We welcome applications from candidates of all backgrounds and experiences. Job applicants must be legally entitled to work in Canada to be considered for this position. We appreciate your interest in Yorkshire Landscapes. While we review all applications carefully, only shortlisted candidates will be contacted.